Exhibitor Info

Join us at the 2019 WVHIMA Annual Convention & Exhibit, being held at the Bridgeport Conference Center in Bridgeport, WV.

For All Questions, please email Stacey & Cheryl at vendors@wvhima.org

Table Space Pricing

Vendors
Early Registration
(through February 1st)
$450
Regular Registration
(Feb. 1st - Apr. 12th)
$500
School Registration
Early Registration
(through February 1st)
$100
Regular Registration
(Feb. 1st - Apr. 12th)
$175

Sponsorship

Sponsorship Opportunities Available*

Please email vendors@wvhima.org

*Packages based on monetary value

 

WVHIMA looks forward to your participation in this years show!!


Terms & Cancellation

Cancellations must be in writing or click here to submit your cancellation.

Cancellations received prior to the close of online registration will receive a full refund of your total booth payment, minus a $25 processing fee. Cancellations after the close of online registration will not be refunded. All cancellations must be in writing.

Anyone who pays registration fees and cannot attend the event may send a substitute. Click here if you need to provide a substitute.

The exhibitor agrees to release and hold harmless the West Virginia Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the WVHIMA Annual Meeting and execution of this agreement. We hereby make application for exhibit space(s) as indicated for our use at the WVHIMA Annual Convention. We agree to abide by the exhibit rules and regulations of WVHIMA and to all conditions under which exhibit space arranged by WVHIMA. We understand that designation of our space will be assigned to us, after payment has been received and upon arrival at the WVHIMA Annual Convention. It is further understood that all space not paid for by the close of online registration are subject to be re-assigned at the discretion of WVHIMA.

We HEREBY make application for exhibit space(s) as indicated for our use at the West Virginia Health Information Management Association’s Annual Convention to be held on April 23-25, 2019 at Bridgeport Conference Center in Bridgeport, WV.

WE AGREE to abide by the exhibit rules and regulations of WVHIMA and to all conditions under which exhibit space at Bridgeport Conference Center as arranged by WVHIMA.

WE UNDERSTAND that designation of our space will be assigned to us, after payment has been received and upon arrival at the convention center by WVHIMA.

IT IS FURTHER UNDERSTOOD that all space not paid for by April 12, 2019 are subject to be re-assigned at the discretion of WVHIMA.


Registration

Register

Online registration will close at 11:59 PM ET on April 12, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.